Accounts Payable Specialist
Department:
Finance & AccountingLocation onsite:
Midway Auto Parts4200 Gardner Ave.
, Kansas City, MO 64120Monday - Friday 8am - 5pm Our TeamAesop is an industry leading provider of automotive parts that is operationally focused and led by proven industry leaders.
In partnership with our private equity partners, we are rapidly expanding our position in the eastern US and nationally through acquisitions and new product offerings.
Our Finance & Accounting team consists of regional teams providing direct support to our yards.
A Hub team provides additional support across all regions.
Our team lives by Aesop's core values:
We Take Responsibility - We take initiative in getting work done, going the extra mile, and learning from owned mistakes.
We Choose a Growth Mindset - We are always investing in the future and striving to improve ourselves, our company, and our offering.
We Work as a Team - We know it takes collaboration in order to win.
We faithfully do our part and share our expertise with others.
We Serve With Care - We have an attitude of abundance and humility, treating others with respect, kindness and understanding.
Position OverviewIn this role, you will be responsible for key Accounts Payable activities for our broker vendors in the Mid-West region, including processing vendor invoices and preparing and submitting payments.
As a member of the Regional Accounting team, you will provide overall Accounts Payable support to the Hub Accounting Payable Lead and Regional Controller and assist with ad hoc projects as needed.
Key Responsibilities and Essential Functions Drive Accounts Payable Brokered Function Serve as point of escalation and resolution for vendor questions Maintain supporting documentation for payments to broker vendors Reconcile QuickBooks Accounts Payable General Ledger to Pinnacle Accounts for Payable sub-ledger Coordinate with Hub AP to reconcile all Region AP sub-ledgers Lead efforts to resolve payment issues and adjustments Assist in monthly Accounts Payable close efforts Conduct reconciliations, including credit memos and outstanding and unapplied credits Leverage technology solutions to automate Accounts Payable processes where possible Anticipate and identify problems and pro-actively work to solve them Process Payments Mark purchase orders for payment Match purchase orders to invoices from broker vendors Enter invoices from broker vendors into QuickBooks Process invoices for payment Post payments into Pinnacle including ACH, checks and yard-level cash transactions Ensure payments are done through broker AP bank account Balance company issued credit cards for all staff Verify and post auction payments Process positive pay for issued checks Data Governance Demonstrate a solid understanding of Aesop's tolls and technology used to perform daily tasks Responsible for maintaining clean data Set up new brokered vendors in Pinnacle and QuickBooks Broker vendor account maintenance, including obtaining W9s Monitor KPIs, Manage Reporting Create monthly reporting to support KPI tracking for broker vendors Monitor and report on Accounts Payable KPIs for broker vendors Monitor Payables aging reports to ensure timely payment to broker vendors Provide Accounts Payable metrics reporting to regional controller and hub Finance & Accounting on weekly, monthly, quarterly and annual basis Reconcile QuickBooks Accounts Payable General Ledger to Pinnacle Accounts Payable subledger Provide Industry Leading Accounts Payable Customer Service Promote customer service within the Finance & Accounting department for both internal and external customers Support internal and external audit initiatives for AP-related activities Support ad hoc accounting projects, as needed by regional and hub finance account leadership Interact cross-functionally with Sales, Site Managers, and other departments, as needed.
Responsible for building & maintaining relationships with region, hub, and other region team members Perform Other Duties as Assigned and Assist with Special Projects as Needed Associate degree (A.
A.
) or equivalent from two-year college or technical school or minimum of 2-3 years of experience with accounts payable is required.
An equivalent combination of education and experience may be considered.
Strong written and verbal communication skills are required with a commitment to act with an elevated level of professionalism during all transactions both internally and externally.
Ability to read, write and comprehend instructions, short correspondence, and memos.
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Proficiency in Microsoft Office, primarily Excel and Word with the aptitude to learn new systems and software.
Working knowledge of on-site database accounting software:
QuickBooks and a foundation of ERP systems (Pinnacle preferred).
Must be able to work effectively alone or with others in a team environment.
Must be able to work collaboratively across functions outside of Finance & Accounting.
Must be a self-starter with the demonstrated ability to meet timelines and schedules related to essential functions described above.
Must demonstrate good attention to detail and strong organization skills with the ability to prioritize and manage multiple tasks.
Physical Demands & Work EnvironmentThe physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Must be able to remain in a stationary position for the majority of the workday Occasionally move about inside of a home office Ability to use both hands regularly with enough dexterity Occasionally lift, move, and carry objects and materials Expected Work Hours - 8 a.
m.
- 5 p.
m.
local time, Monday through Friday Ability to work occasional overtime as needed as determined by employee's supervisor
Benefits:
401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance PI227004534 Recommended Skills Accounts Payable Attention To Detail Automation Communication Coordinating Customer Service Estimated Salary: $20 to $28 per hour based on qualifications.
Finance & AccountingLocation onsite:
Midway Auto Parts4200 Gardner Ave.
, Kansas City, MO 64120Monday - Friday 8am - 5pm Our TeamAesop is an industry leading provider of automotive parts that is operationally focused and led by proven industry leaders.
In partnership with our private equity partners, we are rapidly expanding our position in the eastern US and nationally through acquisitions and new product offerings.
Our Finance & Accounting team consists of regional teams providing direct support to our yards.
A Hub team provides additional support across all regions.
Our team lives by Aesop's core values:
We Take Responsibility - We take initiative in getting work done, going the extra mile, and learning from owned mistakes.
We Choose a Growth Mindset - We are always investing in the future and striving to improve ourselves, our company, and our offering.
We Work as a Team - We know it takes collaboration in order to win.
We faithfully do our part and share our expertise with others.
We Serve With Care - We have an attitude of abundance and humility, treating others with respect, kindness and understanding.
Position OverviewIn this role, you will be responsible for key Accounts Payable activities for our broker vendors in the Mid-West region, including processing vendor invoices and preparing and submitting payments.
As a member of the Regional Accounting team, you will provide overall Accounts Payable support to the Hub Accounting Payable Lead and Regional Controller and assist with ad hoc projects as needed.
Key Responsibilities and Essential Functions Drive Accounts Payable Brokered Function Serve as point of escalation and resolution for vendor questions Maintain supporting documentation for payments to broker vendors Reconcile QuickBooks Accounts Payable General Ledger to Pinnacle Accounts for Payable sub-ledger Coordinate with Hub AP to reconcile all Region AP sub-ledgers Lead efforts to resolve payment issues and adjustments Assist in monthly Accounts Payable close efforts Conduct reconciliations, including credit memos and outstanding and unapplied credits Leverage technology solutions to automate Accounts Payable processes where possible Anticipate and identify problems and pro-actively work to solve them Process Payments Mark purchase orders for payment Match purchase orders to invoices from broker vendors Enter invoices from broker vendors into QuickBooks Process invoices for payment Post payments into Pinnacle including ACH, checks and yard-level cash transactions Ensure payments are done through broker AP bank account Balance company issued credit cards for all staff Verify and post auction payments Process positive pay for issued checks Data Governance Demonstrate a solid understanding of Aesop's tolls and technology used to perform daily tasks Responsible for maintaining clean data Set up new brokered vendors in Pinnacle and QuickBooks Broker vendor account maintenance, including obtaining W9s Monitor KPIs, Manage Reporting Create monthly reporting to support KPI tracking for broker vendors Monitor and report on Accounts Payable KPIs for broker vendors Monitor Payables aging reports to ensure timely payment to broker vendors Provide Accounts Payable metrics reporting to regional controller and hub Finance & Accounting on weekly, monthly, quarterly and annual basis Reconcile QuickBooks Accounts Payable General Ledger to Pinnacle Accounts Payable subledger Provide Industry Leading Accounts Payable Customer Service Promote customer service within the Finance & Accounting department for both internal and external customers Support internal and external audit initiatives for AP-related activities Support ad hoc accounting projects, as needed by regional and hub finance account leadership Interact cross-functionally with Sales, Site Managers, and other departments, as needed.
Responsible for building & maintaining relationships with region, hub, and other region team members Perform Other Duties as Assigned and Assist with Special Projects as Needed Associate degree (A.
A.
) or equivalent from two-year college or technical school or minimum of 2-3 years of experience with accounts payable is required.
An equivalent combination of education and experience may be considered.
Strong written and verbal communication skills are required with a commitment to act with an elevated level of professionalism during all transactions both internally and externally.
Ability to read, write and comprehend instructions, short correspondence, and memos.
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Proficiency in Microsoft Office, primarily Excel and Word with the aptitude to learn new systems and software.
Working knowledge of on-site database accounting software:
QuickBooks and a foundation of ERP systems (Pinnacle preferred).
Must be able to work effectively alone or with others in a team environment.
Must be able to work collaboratively across functions outside of Finance & Accounting.
Must be a self-starter with the demonstrated ability to meet timelines and schedules related to essential functions described above.
Must demonstrate good attention to detail and strong organization skills with the ability to prioritize and manage multiple tasks.
Physical Demands & Work EnvironmentThe physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Must be able to remain in a stationary position for the majority of the workday Occasionally move about inside of a home office Ability to use both hands regularly with enough dexterity Occasionally lift, move, and carry objects and materials Expected Work Hours - 8 a.
m.
- 5 p.
m.
local time, Monday through Friday Ability to work occasional overtime as needed as determined by employee's supervisor
Benefits:
401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance PI227004534 Recommended Skills Accounts Payable Attention To Detail Automation Communication Coordinating Customer Service Estimated Salary: $20 to $28 per hour based on qualifications.
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